No matter what their course of study or level, events are essential for students to connect and learn. As an Ambassador, you should be able to provide a variety of activities to make this happen, such as events, conferences, hangouts, and so on.
There are different types of events, so feel free to choose what works best for your community.
NB: It is compulsory for every circle to have 2 events (Physical or Virtual or Hybrid) every month outside of the examination period. This is approximately 10 months every year. You are expected to organize 20 events in a year in total.
Remember, you are not expected to do this alone. You have a team!
The types of events you can have are:
- Study Groups/Peer-to-Peer Training: This is a focused learning experience for a small group of participants. The aim is to provide quality tech training for your community members. A minimum of 10 participants can be in a training session. It can take place virtually or physically.
- Events/Meetups: Events will be in-person or online events with 25 or more participants focused on impact or a technical skillset. Here, we will have mentors and thought-leaders in the industry to have high-impact sessions and webinars.
- Meetups are basically a get-together setting for your community members. It can be a get-to-know each other session.
- Workshops: These can be defined as sessions where specific technical concepts are discussed. There would be exercises for your members to practice within an allotted time.
- Webinars and QnAs: We will have mentors and thought-leaders in the space to have sessions with the community where they can touch on topics and pain points. There’s usually a lot of questions answered during these types of events.
- Paid Events: Usually, your events are low-level impacts with a lot of generalized conversations and topics. You can choose to plan high-level teaching sessions where interested students pay a certain amount to be able to learn. This could also be a way to raise funds and run your community operations.
You need to be able to determine your speakers/ trainers. Most of the time, the go-to speakers are already in your communities. They are those that have a lot more experience in the technical world. You might want to be on the lookout for those.
At the same time, you can reach out to speakers outside your comfort zone. #techtwitter lol. When reaching out to speakers like that, keep in mind:
- Will they educate and inspire your community?
- Do they have the right skill to create excitement for your crowd?
It is always better to know somebody connected to them. Leverage I4G HQ if there is no other way. We would help link you up.
Venues set the zone for your community members. It is important to get a venue that works well for your events or training.
- For physical events, you might want to look at classes or lecture rooms in your school. Electricity is important as well.
- For online events, you can have your training on either WhatsApp group, slack channel, or Telegram group. Meetups or Workshops can be held in the Zoom meeting room, Google meet, or Microsoft Teams.
Before you Begin: Keep these tips in mind for your community activities
- Prepare: Proper preparation prevents poor events. Assign tasks to your team ambassadors. If you need to get volunteers, seek them. Make sure to plan your events according to your school calendar. Planning each month’s events ahead of time is a very smart way of making sure you hit your goals.
For every event, you’ll be expected to submit your event at least 2 weeks before the event for approval from I4G HQ. This also gives us enough time to update your circle page on the website with your event.
NB: Ingressive For Good does not sponsor Ambassador events financially.
- Advertise your event: Advertise via Social Media, Email, Word of Mouth, etc. You have to communicate when and where your event is happening. Advertising your event is a great way to increase your community members.
Events that are approved will have the chance to be featured on our Weekly Newsletter.
- Go Virtual: If it’s proving difficult to have a physical event, go virtual. Using the Zoom platform, and having your events recorded will be an amazing way to get your events across to community members who are not able to attend.
Make sure to collect attendees’ information whether physical or virtual events. – Email Address, First Name, Last Name, Institution, Course, Level, Tech Path
Share the Circle Member Application form with them so they receive Newsletters directly from us – https://ingressive.org/i4g-circles-member-application/
- Have FUN!: Tech Events are fun. Have fun while planning your events, practice icebreakers during your events, and make sure your community members are happy at the end of your events.
Take Pictures: A screenshot of the Zoom / Google Meet Call or a picture of your physical Event.
- Post-Event: After every event, you’ll be expected to submit feedback.
You’ll be expected to write a Post-Event report with details of your events. Include success stories in your report.